Event registration flyer
Promotes the vehicle show and the full day of Triple Trail Fest activities.
Private staff area
Event dashboard.
Preview with sample sign-ups
This is a private planning preview. The names below are examples only. Real registrations and email delivery will appear here after the secure system is connected and approved.
Active event records: 2027
Each event year has its own tasks, payments and sponsor records. Changing the event key for a future show starts a clean dashboard without deleting the prior year’s records.
Ready to save or print
Flyer samples
Preview either flyer, save the full-quality PNG to your phone or computer, or print one sample at a time.
Sponsor flyer
Explains the sponsorship levels, recognition and approval process.
Merchandise planning
Shirt interest
Automatic totals from registrations. These are requests only until the final color, price and ordering deadline are approved.
People requesting shirts
Owner settingsPrivate account tools
Keep plans together
Event to-do list
Add an idea or task as soon as you think of it. Completed items stay visible until you remove them.
Sponsor and event outreach
Who have I contacted?
Record calls, visits, emails and messages here before contacting someone again. Search the list first to avoid asking the same person twice.
Private money record
Money collected
Record each payment here so the running total and category totals stay current. This is an event planning record, not a replacement for the shop’s accounting records.
Quotes and expenses
Event budget tracker
Enter quotes while planning, then update the final amount and status as decisions are made. The projected balance compares your collected money with all current quotes.
Sponsors, prizes and support
Sponsorship requests and promised support
Keep new requests pending while you review them. Once you approve a request, it moves into the promised totals with its payment deadline. Mark it received only when the money or donated item has actually arrived.
Automatic sponsor recognition
Baker’s 4WD always remains the event host. If no level is selected for a sponsor, the dashboard assigns one from the promised value: $2,000 Presenting, $1,000 Trailblazer, $300 Overland, $200 Community, or $100 Event Supporter. Once Public recognition is approved, a promised sponsorship appears automatically on the event webpage. Unpaid commitments are clearly marked until payment is received.
Sponsor payment deadlines
10404 State Route 44, Suite B
Mantua, OH 44255
Presenting and Trailblazer: March 20, 2027, approximately two and a half months before the event, to help cover early venue and event expenses.
All other sponsorships: May 5, 2027. A promise should not be counted as collected money until payment is actually received.
Cash or checks should be payable to Baker’s 4WD, LLC. Checks may be mailed or dropped off at the shop. For security, cash should be dropped off in person and should not be mailed.
Baker’s 4WD, LLC10404 State Route 44, Suite B
Mantua, OH 44255
Event controls
Voting classes and display numbers
Give every confirmed show vehicle one unique display number and assign it to the class that best represents how it is built and used. The number must match the placard displayed on the vehicle and the number shown on the public ballot.
Planned classes: Best Overland Build, Best Off-Road Build, and Best Daily Driver. Each winner receives a prize package worth at least $500.
The Golden Quacker Award
Separate public-vote award worth at least $100. Visitors vote once using the Duck Parade number; results remain private here until voting closes.
Registrations, payment and parking
Changing a show or camping entry to “Approved — payment due” prepares the payment email. When payment arrives, check Paid. The participant is confirmed, the correct fee is added to Money Collected, and a show vehicle automatically receives the next available show number.
The Duck Parade is free, so its separate parade number is assigned automatically when “Parade approved” is checked. Staff may correct either number when necessary.
Triple Trail Fest games
Team sign-ups
See each team’s game, main contact and full player list in one place. The registration price will be announced later.
Event-day help
Volunteer sign-ups
Review each person’s age, availability and preferred jobs, then approve the people you would like to contact.
Contact participants
Copy everyone at once or choose only the group that needs the message. Anyone signed up for more than one activity appears in each matching list. When emailing a group, paste the list into the BCC line so addresses remain private.
Volunteer addresses are kept in the BCC-ready list above so you can contact everyone without sharing their email addresses.
Participant change requests
Requests stay here for staff review; they do not overwrite a registration automatically.
Cancellation record
These entries show who canceled and which activity was released.
Voting results
Results remain private on this dashboard.